Learning Objective

• Generate a list of items to be weeded.

Deselect Setup Options

Before using Deselect, go to the Setup options found on the side menu. Click the drop-down to open the Deselect option. See below for more details on the settings for the fields available. Make changes as needed.MISSING User - The user to whom items marked missing will be checked out (usually MISSING). This is a required field.

DISCARD User - The user to whom items marked for discard will be checked out (usually DISCARD). If this field is left blank, MobileStaff will not check out discarded items to a user but will change the item's status to DISCARD (this is the default that is set up in the system).

Deselect

Deselect is another word for weeding. This function allows you to create and view a list of unused materials for deletion from the catalog. The Deselect function will set items to DISCARD and you may also mark items as MISSING.

NOTE: Items set to DISCARD are not permanently removed until you or your INFOhio Provider generate the appropriate Discard/Delete reports.

Create a Deselect List

1. Click or tap Setup from the menu options. Verify under Deselect/Holds that the Missing User contains MISSING and the DISCARD User is empty. This will ensure that when marking an item as Missing it will be checked out to the Missing user and an item marked as DISCARD will have its STATUS changed to DISCARD.
2. Click or tap Deselect from the menu options.
3. Select and populate the appropriate fields using the drop-down arrows. 
   • Library - The home library for which you would like to generate a list of items.
   • Collection - The collection to which the items being deselected belong.
   • Item Types - Item Group. If you would like to select every item group, click or tap All Item Types.
   • Dusty Date - Enter a date. Any items with a date created, date checked-in, or date checked out that is earlier than the date selected will appear in the list. Not the last activity date.
   • Maximum Circulations - Maximum number of times that item has circulated since it was created or since the history was reset in the database.
   • Starting Call # - Enter a call number if you would like to start at a specific place in your collection.
   • Classification - Specify a cataloging classification or leave at All Classifications. 
4. Click or tap Update List to generate a list of items and view the records selected for deselection.
5. MobileStaff will generate a list of items for selection. 

From this list, you can click or tap on the title of the item to see what items are around it on the shelf, click or tap the trash can icon to mark the item as DISCARD or click or tap the ? to mark an item as MISSING. As you mark the items for deselection, a box will appear at the bottom of the list allowing you to Apply Changes. 

The list includes an idle column that shows the number of years elapsed since the item was last checked out or, if the item has never been checked out, the number of years since creation. 

Note: When determining which items to include in the list based on maximum circulations, libraries return items that have fewer than or the same number of circulations you specified. This means that if you specify the maximum circulations as 1, then items on the list will have been circulated either once or never.

Mark an Item Missing

1. Review and locate the desired item(s) from the list.
2. Click or tap the question mark ? icon to the right of the item(s).
3. Click or tap Apply Changes to mark the item(s) MISSING.

Mark an Item as Discard

1. Review and locate the desired item(s) from the list.
2. Click or tap the trash can icon to the right of the item(s).
3. Click or tap Apply Changes to mark the item(s) as DISCARD.

Please note: Items are not removed until you contact your INFOhio Provider and request that your DISCARDS be removed.