Phase One Cleanup Checklist                      Back to Transition Cleanup page

27-Oct-2002

Item Record Cleanup  (CADM_ITEMS)   

Problem Report Action Completed
No collection code Incomplete / Questionable Items #1
  • Each library runs and corrects records using “Update Items.”
  
No shelf number Incomplete / Questionable Items #2
  • Each library runs and corrects records using “Update Items.”
  
No general location Incomplete / Questionable Items #4
  • Each library runs and corrects records using “Update Items.”
  • It will be necessary to determine general location by examining the item record (barcode) number.
  
 
Bibliographic Record Cleanup  (CADM_BIBS)
Problem Report Action Completed
No 245 tag Incomplete Records  #5 Report any problems on this report to your DASite.  
No 260 tag
OR		 Incomplete Records  #4
 		 Create and Update Bibs—
  • IF entering missing tag(s) follow formatting below and also check the following tags for errors or incomplete data:

    008 date 1

    1XX author

    245 $a title

    260 $a place $b publisher

    260 $c date

    300 $a description
  • IF replacing with Union Catalog Record open a second session and access “Search/Export Union Catalog MARC Records.” Copy and paste the ISBN in the matching Union Catalog record and paste it into your problem record.
    If there is no ISBN, you will need to link items from the problem record to the Union Catalog record after loading the Union Catalog file.
  
No 300 tag Incomplete Records  #7